Sales & Inventory Administrator

Are you the key link between sales, customers, and the warehouse, ensuring orders are processed accurately and stock is effectively managed?

Our national client based in Montague Gardens is looking for a detail-oriented Sales Administrator with experience in sales order processing and warehouse stock control.

You will be responsible for managing customer orders, coordinating deliveries, processing invoices and returns, and maintaining accurate stock and order records.

REQUIREMENTS

• Matric
• Minimum 3-5 years’ experience in sales administration in a distribution or manufacturing environment
• Chemical or FMCG distribution experience strongly preferred
• Valid driver’s license and own vehicle
• Ability to work extended hours during stock take and month-end
• Strong MS Excel skills (intermediate to advanced level) and Syspro (preferred)

 
DUTIES

• Direct liaison between the sales force, customers, and company supply chain to fill all internal and external customer orders applicable to your region / area, which would include PE and George
• Act as the key liaison between sales, customers, and supply chain for PE and George orders
• Process, track, and follow up on customer orders and back orders
• Prepare quotes, sales orders, invoices, and related documentation
• Manage installation paperwork (FOLs) and ensure proper filing
• Handle customer and supplier queries, resolving issues to completion
• Provide regular order status updates to clients and sales team
• Manage incoming calls and walk-in customers
• Maintain delivery records and ensure PODs are returned and filed
• Process customer and supplier returns, including GRVs, RTS, and credit notes
• Assist with stock control, forecasting, and month-end counts
• Monitor stock levels and notify management of replenishment needs
• Plan and coordinate deliveries according to route schedules
• Oversee picking, loading, and dispatch of stock where required
• Maintain accurate system records in line with company procedures
• Monitor stock levels and flag any risks impacting cash flow

Salary: R negotiable dependent on experience