Our client is seeking a Sales and finance administrator. The ideal candidate will have 3–5 years’ experience in sales administration, accounting administration, or commercial support role. This is an excellent opportunity for a detail-oriented, reliable professional to support the team in a dynamic environment.

REQUIREMENTS:

Matric
3–5 years’ experience in a sales administration, accounting administration, or commercial support role
Proven experience preparing quotations and managing proforma invoices
Strong stock control and reconciliation experience, including monthly stock takes and variance journals
Sound accounting administration skills, including debtors’ age analysis, purchase orders, and supplier reconciliations
High level of accuracy when handling pricing, stock data, financial information, and management reports
Highly organised with strong office‑management and reporting capability
Team Player
Experience with Sage Evolution is advantageous.

DUTIES:

Sales Administration

Complete Customer Quotations as requested by the Directors. Understand and master the Installation & Transport calculation for quotes.
Responsible for Stock movement.
Manage Proforma Invoices.
Publish Cabinet Inventory report and ensure numbers are correct (if needed count high value items weekly).
Administer sales forecast report as needed by the Directors.
Prepare and publish Weekly quotes and orders recon / management report.

Accounting Administration

Age analysis for Debtors
Stock recons and journals
Sales analysis as needed
Originate Procurement requisitions
Manage Purchase Orders as needed
Request statements from Suppliers
Reconcile statements to invoices etc.
Prepare payment packs for Directors and Finance
Assist Directors and Finance with month-end close off.
Provide Directors and Management with any summaries and reports as needed. Ensure these are prepared accurately, content is validated and supplied on time.

General Administration

Maintain filing system.
Prepare for client visits.
Respond to queries.
Execute Tele-Sales as directed by the Directors.

HOURS: