Job Overview

An opportunity exists for a highly organised and motivated Sales Administrator / Secretary to join a busy sales support team. The successful candidate will initially support two experienced Sales Secretaries, with the intention of growing into a senior Sales Office Administrator role over time.

This position is ideal for someone seeking long-term career growth within sales administration and office management, with succession planning into a senior leadership support function over the next 5–15 years.

Key Responsibilities

The role will evolve over time, but will include (and is not limited to):

Providing comprehensive administrative support to the sales team and Sales Engineers
Taking minutes during meetings and distributing accurate records
Preparing quotations and supporting tender submission processes
Processing invoices and related documentation
Coordinating transport and shipping logistics
Managing diaries, schedules, and appointments
Handling client and internal queries efficiently and professionally
Ordering parts, stock, and managing procurement-related administration
Tracking production timelines and delivery deadlines
Assisting with problem-solving around delays, logistics issues, and exceptions
Supporting overall sales office operations and workflow efficiency

Minimum Requirements

Tertiary qualification in Business Administration, Sales, Project Management, Logistics, or related field (from a recognised institution)
Minimum of 5 years’ experience in a sales support / office administration environment
Strong Microsoft Office skills (advanced Excel and Word essential)
Advanced proficiency in Microsoft Project (non-negotiable)
Experience in creating and maintaining production bar charts / project schedules
Solid understanding of sales administration processes (quotations, invoicing, tenders, logistics coordination, etc.)
Strong communication skills in English; Afrikaans advantageous
Excellent attention to detail and strong organisational ability
Ability to work under pressure and manage multiple priorities
Commitment to long-term career development within the organisation

Ideal Attributes

Proactive and solution-oriented approach
High level of reliability and professionalism
Strong planning and coordination abilities
Comfortable working in a structured but evolving environment
Team player with willingness to learn and grow into a senior role

Growth Opportunity

This role is part of a long-term succession plan, offering the right candidate the opportunity to develop into a senior Sales Office Administrator position with increased responsibility and leadership over time.

Sales Administrator / Sales Office Secretary