Recruitment & Executive Support Co-Ordinator

Future Careers is a fast-growing South African recruitment agency, with multiple expanding brands under its umbrella. As our business scales, we are seeking a proactive and highly organised individual to support our Managing Director across recruitment operations, daily business functions, and multi-brand social media activities.This is a multi-faceted hybrid role requiring someone who is switched on, confident, tech-savvy, and able to handle a fast-paced environment with professionalism and enthusiasm. If you enjoy variety, love people, and thrive on keeping things running smoothly, this role is for you.

Role Overview

We are hiring a Recruitment Researcher & Executive Assistant who will play a vital dual role:

1. Recruitment Support - sourcing candidates, screening CVs, conducting references, coordinating with candidates, and ensuring our recruitment processes run efficiently.
2. Executive Assistant to the Managing Director - providing day-to-day support, managing diaries, assisting with communication, writing, and overseeing social media for three growing brands.

This is a key support role where you work closely with the Managing Director to help drive operational excellence and brand visibility.

Key Responsibilities

Recruitment Research & Talent Support

• Source candidates across job portals, LinkedIn, internal databases, and referrals
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• Screen CVs, contact candidates, verify experience, check availability, and gather key information
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• Schedule interviews and coordinate calendars between candidates, clients, and the MD
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• Draft professional candidate summaries and motivations
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• Conduct reference checks and prepare reports
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• Maintain organised recruitment trackers and documentation

Executive Assistant Support

• Manage the Managing Director’s diary, priorities, and daily workflow
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• Assist with emails, follow-ups, reminders, and communication
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• Ensure the MD is prepared for meetings, presentations, and deadlines
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• Provide administrative and operational support across multiple business activities
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• Be a proactive problem-solver who thinks ahead and takes initiative

Social Media & Brand Management

• Assist in planning, scheduling, and posting content across three brands (Future Careers + others)
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• Monitor engagement, inboxes, and comment responses across platforms
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• Work with the MD on content ideas, captions, and brand storytelling
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• Ensure brand consistency and professional online presence across Instagram, LinkedIn, Facebook, TikTok, and more
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• Oversee and manage all social media content
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• Understand all platforms and how they work (algorithms, content types, etc.)
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• Report on analytics and progress to leadership
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• Follow and stay up to date on all policy
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• Engage in social media listening and monitoring-setting up alerts and daily check-ins

General Support & Coordination

• Help coordinate projects, events, and internal initiatives
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• Maintain confidentiality at all times
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• Support the team with documentation, formatting, and presentation preparation
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• Work closely with the MD to ensure smooth day-to-day operations

What We’re Looking For

• Exceptionally organised, sharp-thinking, and detail-oriented.
• Strong communication skills with a polished and professional manner.
• Confident on LinkedIn, Instagram, TikTok, Facebook, CapCut and Canva.
• Ability to multitask, prioritise, and handle fast-moving tasks.
• Proactive, solutions-driven, and able to take initiative without constant supervision.
• Comfortable speaking with candidates and conducting phone screenings.
• Strong admin, scheduling, and coordination skills.
• Ability to work directly with a Managing Director in a high-performance environment.
• Recruitment or EA experience advantageous but not essential if you have the right mindset.
• Must be tech-savvy and quick to learn new tools/systems.
• Must maintain confidentiality and professionalism.