Are you immediately available for a 6-month contract in the Northgate area, with minimum 5 years admin experience?

Our international client is seeking a highly organised and experienced professional with strong knowledge of QuickBooks Desktop (or Pastel/Sage) and advanced Excel skills to oversee product supply administration.

This is a highly professional, fast-paced, and demanding role, ideally suited to a team player who demonstrates discretion, diplomacy, confidentiality, and excellent communication skills.

REQUIREMENTS

Matric, additional qualification as an Administrative Assistant or Secretary advantageous
Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Excellent written and spoken English (international clients)
Working knowledge of office equipment, like printers
High proficiency in MS Office, MS Excel, QuickBooks Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Team member and comfortable in an open office environment
Strong discretion, diplomacy, and confidentiality principles

DUTIES

Answering and direct phone calls
Organize and schedule appointments with administrative software
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters and forms
Assist in the preparation of regularly scheduled reports
Assist in data capturing & receiving stock into Quick Books & loading
Maintain filing system/s and make suggestions where applicable, to streamline
Update and maintain office policies and procedures
Order office supplies and research new deals & suppliers
Maintain contact lists
Book travel arrangements
Sumit and reconcile expense reports
Provide general support to visitors
Act as a point of contact for internal and external clients
Liaise with executive and senior management to handle requests & queries

Salary: R negotiable dependent on experience

Project Administrative Associate