Job Description

PAYROLL ADMINISTRATOR
Northern Suburbs, Cape Town
R 22 000 to R 25 000
Are you a seasoned Payroll Administrator who knows wages payroll inside out?
We are looking for an experienced, hands-on payroll professional who can take ownership of high-volume, hourly-paid payroll across multiple operational sites.
This is not a purely administrative payroll role. You will be dealing directly with sites, resolving discrepancies, working to strict deadlines and ensuring that payroll, benefits, deductions, employee changes and supporting documentation are accurate and compliant.
If you are highly competent on Sage 300 People, understand the realities of wages payroll and can confidently manage payroll from clocking data through to final payment and reconciliation, we want to hear from you.

MINIMUM REQUIREMENTS – NON-NEGOTIABLE

Minimum 7 years’ practical end-to-end payroll processing experience
Minimum 3 years’ hands-on Sage 300 People payroll processing experience – 5+ years advantageous
Proven high-volume wages/hourly-paid payroll experience
Experience working in a multi-site, operational, construction, engineering or similar environment
Strong experience with time and attendance systems, including importing, validating and reconciling clocking information
Practical Bargaining Council payroll knowledge
BCCEI experience strongly preferred
Experience administering and reconciling:

Provident / retirement funds
Funeral benefits
Trade union deductions and schedules

Experience processing:

Overtime and double time
Allowances
Leave and unpaid time
Payroll adjustments
Terminations and final payments
Supplementary / off-cycle payroll runs

Sound working knowledge of PAYE, UIF, SDL, BCEA and statutory payroll deductions
Strong Excel, reconciliation and payroll problem-solving skills
A recognised payroll, HR, finance or related qualification is advantageous

KEY RESPONSIBILITIES

Process and reconcile wages payroll using Sage 300 People
Manage main, supplementary, adjustment and termination payroll runs
Import and reconcile ERS-Bio time and attendance data
Process overtime, double time, allowances, leave, unpaid time and payroll adjustments
Process employee terminations and final payments
Administer applicable BCCEI payroll requirements
Reconcile provident / retirement fund, funeral and union deductions
Prepare UI-19s, wage schedules, salary confirmations and employment confirmations
Administer employee engagements, transfers, payroll changes and terminations
Maintain accurate employee records and supporting payroll documentation
Prepare contracts and payroll-related HR documentation
Maintain banking, personal, leave and employment information
Assist employees with payroll, benefits, deductions and employment-related queries
Resolve payroll discrepancies and queries from operational sites
Support onboarding and offboarding administration
Assist with EMP201, EMP501, IRP5 and payroll audit requirements
Provide payroll and employment information required for relevant claims and reporting