PA to Mine Manager / Administrative Assistant

Role Overview

The Personal Assistant to the Mine Manager / Administrative Assistant will provide professional administrative, secretarial, and operational support to the Mine Manager and site management team in Ermelo.

Responsibilities

• Manage the Mine Manager's diary, appointments, meetings, and follow-ups using Microsoft Outlook.
• Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Screen and prioritise calls, emails, and visitors.
• Prepare correspondence, reports, presentations, spreadsheets, and documentation.
• Assist with travel, accommodation, site visits, meeting arrangements, and logistical planning.
• Maintain confidentiality when handling operational, HR, financial, supplier, or employee information.
• Provide general office support, filing, document control, record maintenance, reception, and switchboard support.
• Assist with stock takes, stock sheets, quotations, supplier queries, GRN, delivery-note, invoice, and order reconciliation.
• Receive, record, follow up, and escalate operational, HR, procurement, payroll, safety, or stock queries.

Requirements

• Grade 12 / Matric.
• A certificate in Secretarial Studies, Business Administration, or a related field is advantageous.
• 2 to 5 years' experience as a PA, Administrative Assistant, Office Administrator, or Site Administrator.
• Mining, construction, engineering, plant, logistics, procurement, or industrial experience is advantageous.
• Computer literacy, especially Microsoft Outlook, Word, and Excel.
• Experience with stock control, quotations, purchasing documentation, or supplier administration is advantageous.
• A valid driver's licence is advantageous.