PA to MD

Job Title: Personal Assistant

Location: Gauteng

Reporting To: Managing Director (MD)

Job Purpose:

To provide proactive, high-level administrative and strategic support to the MD, acting as a trusted gatekeeper and liaison, ensuring smooth operations, effective communication, and the execution of key priorities including office management.

Key Responsibilities:

• Diary & Schedule Management: Maintain and optimise the executive’s calendar, prioritising conflicting appointments, and ensuring time is effectively managed.
• Correspondence & Communication: Screen, draft, and manage emails, calls, and other communications.
• Meeting & Event Coordination: Plan, organise, and coordinate internal and external meetings, board meetings, prepare agendas, take minutes, and follow up on action points.
• Travel & Logistics: Arrange complex domestic itineraries, including flights, accommodation, and meeting logistics.
• Task Management: Assist to track deadlines, and follow up to ensure completion.
• Reporting & Documentation: Prepare reports, presentations, briefing notes, and confidential documents for executive review.
• Confidentiality & Discretion: Handle sensitive information with the highest level of integrity and confidentiality.

Minimum Requirements:

• Bachelor’s degree or equivalent in Business Administration, Management, or related field (preferred).
• Minimum 5–8 years’ experience as a PA/Executive Assistant supporting C-level executives.
• Proven experience managing complex diaries, meetings, and projects at a senior level.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an advantage.
• Exceptional written and verbal communication skills.
• Strong organisational, prioritisation, and multitasking skills.
• Ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and emotional intelligence.

Key Competencies:

• Strategic thinking and proactive problem-solving
• Attention to detail and accuracy
• High emotional intelligence and interpersonal skills
• Time management and organisational excellence
• Professionalism, discretion, and integrity
• Ability to thrive under pressure and tight deadlines

Working Hours:

Monday – Friday (08:00 – 17:00)
Flexibility required to accommodate urgent tasks.

Employment Type:

Permanent