You’re the hub of the office—keeping calendars tight, documents tidy, and the team equipped to do their best work. If you’re organised, friendly, and quick on the uptake, you’ll thrive here.

Standard business hours (e.g., 08:30–17:30).

Responsibilities

Calendars & meetings: Schedule meetings, prep rooms, arrange refreshments, capture & circulate minutes.
Office logistics: Maintain stationery/kitchen supplies, manage vendor/maintenance requests, track asset register.
Documents & data: Format letters, update spreadsheets, file contracts, keep shared drives in order.
Travel & events: Book local travel, accommodation, and support team events or training days.
Finance admin: Raise POs, process invoices/receipts, reconcile petty cash and expense claims.
HR/admin support: Assist with onboarding checklists, access cards, equipment handover, basic policy acknowledgements.
IT coordination: Log tickets with IT, track peripherals (keyboards, headsets, dongles), follow up to closure.
Ad-hoc support: Jump in where needed to keep the day running smoothly.

What Success Looks Like (First 90 Days)

SLA: Calls/emails acknowledged within 10 minutes during business hours.
Calendar hygiene: Zero double-bookings; agendas sent ≥24h before key meetings.
Stock control: No stock-outs on critical supplies (tea/coffee, printer paper/ink, cleaning).
Docs & data: 99% accuracy across formatted docs and simple trackers.
Ops wins: At least 1 small process improvement (e.g., a checklist or template) that saves time.

Requirements

1–3 years of office/admin experience (internships count) or a strong entry-level profile with evidence of initiative.
Solid Google Workspace or Microsoft 365 skills (Gmail/Outlook, Docs/Word, Sheets/Excel: filters, basic formulas).
Excellent communication and a warm, professional manner in person and online.
Strong organisation, attention to detail, and follow-through.
Ability to juggle multiple tasks and switch gears without dropping the ball.

Nice-to-Haves

Experience with MS Teams and basic office equipment (MFP printers, scanners).
Exposure to MS Office Products ( Excel, Word, Powerpoint)

Traits We Value

Proactive: You notice needs before they’re voiced.
Friendly & discreet: Great with people; respectful of confidential info.
Problem-solver: You escalate when needed and bring options, not just issues.
Reliable: Colleagues trust you to land the details.

Office Assistant (General)