Office and Financial Administrator

Role Overview

The Office and Finance Administrator will perform administrative, clerical, and basic finance tasks in a pharmaceutical environment. The role manages reception and office activities, finance responsibilities, and support systems required for GxP and regulatory compliance.

Responsibilities

• Manage reception, hosting, and general administration.
• Receive visitors and inform relevant staff.
• Manage indirect-spend inventory, obtain quotations, and reorder items.
• Revise financial templates and correctly archive superseded documents.
• Maintain financial-document archives and shred obsolete documents.
• Track sample receipt and release times for lead-time reporting.
• Produce approved client quotes.
• Receive test-result reports for forwarding and invoicing.
• Process client invoices and statements.
• Liaise with clients on billing queries.

Requirements

• Relevant tertiary qualification is essential.
• Excellent computer skills, especially Microsoft Office.
• Finance-software knowledge is essential.
• Minimum five years' office-administration experience.
• Minimum five years' bookkeeping experience is preferable.
• Minimum three years' procurement experience is preferable.