Our client is seeking a New & Used Vehicle Stock Controller to manage the end-to-end control, reconciliation, and administration of vehicle stock within a dealership environment. The role ensures accurate stock records, compliance with manufacturer and audit standards, and alignment between physical inventory, system data, and financial records.

KEY RESPONSIBILITIES

Maintain and update all vehicle stock records on the Dealer Management System.
Process vehicle invoicing and ensure complete documentation accuracy.
Manage vehicle receiving, inspection, and movement tracking.
Reconcile stock with floorplan finance providers and accounting records.
Ensure accurate system updates for vehicle status (in stock, sold, delivered, etc.).
Conduct regular physical stock counts and assist with audits.
Capture and manage used vehicle purchases, trade-ins, and costing records.
Maintain compliance with internal policies, manufacturer standards, and audit requirements.
Support sales administration, including filing, reporting, and ancillary controls.

KEY PERFORMANCE INDICATORS (KPIs)

Stock accuracy (system vs physical)
Invoice processing efficiency
Audit compliance results
Floorplan reconciliation accuracy
Stock turnover and control efficiency

REQUIREMENTS

Grade 12 (Matric) required; relevant tertiary qualification advantageous
2–5 years’ experience in dealership stock control
Strong Dealer Management System and MS Excel skills
Solid understanding of stock control and accounting principles
High attention to detail, accuracy, and accountability
Ability to work under pressure and meet deadlines

WORKING CONDITIONS

Office-based dealership environment
Interaction with sales, finance, and external stakeholders
Month-end and audit deadlines may require extended hours

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*