Our client is seeking a highly organised and detail-oriented Maintenance Planner/Administrator with at least 3 years’ experience in a maintenance planning or admin role, preferably within manufacturing or FMCG. The ideal candidate will have CMMS experience, strong Excel and computer skills, and a basic understanding of mechanical/electrical equipment and spare parts.

The role includes maintenance planning and scheduling, work order and stock control administration, supplier coordination, reporting, and ensuring compliance with company and safety procedures.

Qualification details

Matric Grade 12

Experience

3+ years’ experience in a maintenance planning/admin role(manufacturing/FMCG environment advantageous)
Experience working with a CMMS (e.g. Pragma, Syspro, etc.)
Strong MS Excel and general computer skills

Basic understanding of mechanical/electrical equipment and spare parts
Experience in stock control / storekeeping beneficial

Functional Competencies

Excellent organisational, communication and admin skills
Ability to work in a fast-paced, 7-day operation (some weekend / after-hours support when required
Highly organised and detail-focused
Strong sense of urgency and follow-through
Able to prioritise and manage multiple tasks
Team player who can build strong relationships with artisans, production and suppliers
Problem-solver with a continuous improvement mindset

Key Responsibilities

Maintenance Planning & Scheduling:
Plan weekly/monthly preventive and corrective maintenance in the CMMS.
Allocate work to artisans and assistants and coordinate with production.
Monitor progress and follow up on overdue work.
CMMS & Maintenance Data:
Create, update and close work orders accurately.
Maintain asset master data and equipment histories.
Capture failures, downtime, labour and material usage.
Produce maintenance reports and KPIs.
Spares & Stock Control:
Maintain correct stock levels for critical spares and consumables.
Raise purchase requisitions, receive and bin stock correctly.
Conduct cycle counts/stock takes and investigate variances.
Supplier & Contractor Coordination:
Source quotes and place orders with approved suppliers.
Track order status, resolve delivery and invoice issues.
Coordinate external contractors’ site access, permits and documentation.
Administration, Compliance & Support
Keep maintenance records, manuals and drawings up to date.
Assist with audits, shutdown planning and general maintenance admin.
Ensure adherence to safety, food safety and company procedures.

Attributes (Knowledge, Skills and Abilities)

Follow company policy in line with legislation, best practice and organisational objectives
Excellent communication skills
Work well with all people from different backgrounds – easy to do business with!
Excellent planning and organizational skills with a sense of priority for deadlines and attention to detail
Problem-solving ability
Flexibility to meet business needs
High level of self-awareness
Team player
Willingness to learn. Adaptability. Confidence. Resilience. Optimism. Agility. Calmness. Considerate.
Embody the company’s values every day

Shortlisted applicants will be required to undergo relevant psychometric assessments and interview screening.

*Only shortlisted candidates will be contacted*

Maintenance planner / administrator