Inbound Sales and Tender Administrator

Role Overview

Provide junior-level administration for tender readiness, compliance documentation, document control and inbound sales support in Cape Town. The initial appointment is a three-month fixed-term contract with progress reviews and possible continuation.

Responsibilities

• Search tender portals and identify relevant opportunities.
• Review specifications, compulsory requirements and submission deadlines.
• Complete, compile and check tender forms and supporting documents.
• Ensure tender packs are complete, accurate, signed and submitted on time.
• Maintain tender files, registers, templates and submission records.
• Monitor expiry dates for compliance documents, certificates and registrations.
• Follow up for outstanding information and documentation.
• Assist with tender clarifications, submission confirmations and outcome follow-ups.
• Support inbound sales, projects and other general business administration.

Requirements

• Matric or Grade 12 and a valid driver's licence.
• Strong computer literacy, including Word, Excel, Outlook and online systems.
• Good written and verbal communication, organisation and deadline management.
• Excellent attention to detail and ability to identify missing, incorrect or incomplete documentation.
• Reliable, methodical and able to manage multiple documents and priorities.
• Office, document-control, tender, procurement or sales-administration experience is advantageous but not essential.