An established seafood company is seeking an Import & Export Controller to support its clearing and forwarding operations by managing shipment documentation, coordinating logistics, and ensuring compliant and efficient movement of goods across international supply chains.

Key Responsibilities

1. Shipment Documentation & Release

Compile full import/export documentation for shipment release
Prepare documents for shipping lines, Port Health, and DAFF approvals
Process Cargo Due Orders and ensure system updates (OTC/SAP)

2. Logistics Coordination

Plan and coordinate container deliveries to cold stores within free time periods
Communicate with transporters, cold stores, and shipping lines
Monitor vessel schedules and daily shipment updates

3. Financial & Invoice Processing

Request and verify shipping line invoices
Ensure approvals, prepare AP documents, and submit to finance
Track payments and confirm receipt with shipping lines
Monitor Transnet/NPA account balances for operational use

4. Compliance & Regulatory Support

Prepare Certificates of Origin and EUR1 documentation
Assist with ITAC and DAFF permit monitoring and renewals
Ensure compliance with import/export requirements

5. Operational Communication & Follow-Up

Liaise with procurement on shipment readiness and documentation
Follow up on release documents, shipping line approvals, and delays
Resolve issues related to container releases and documentation gaps

6. Airfreight Coordination

Prepare airfreight release documents for import and export shipments
Coordinate collection, delivery, and customs/Port Health processes
Manage detained cargo processes when required

7. System & Reporting

Update SAP system daily and generate weekly reports
Maintain delivery schedules and shipment tracking reports

Requirements

Matric (Grade 12)
Relevant diploma/certificate in logistics, supply chain, or related field
5+ years’ experience in customs clearing & forwarding environment
Strong knowledge of customs documentation and trade processes
Proficiency in MS Office (Excel, Word, Outlook) and SAP

Core Competencies

Strong attention to detail and accuracy
Ability to work under pressure and meet deadlines
Strong communication and coordination skills
Problem-solving and critical thinking ability
High level of responsibility, urgency, and reliability
Ability to multitask in a fast-paced environment