Role Overview

The Group Travel and Fleet Coordinator arranges domestic and international travel and manages the fleet vehicles of Villa Crop Protection and Exportos SA. The role supports leadership, employees, and guests through accurate administration, recordkeeping, supplier liaison, fleet compliance, and cost-effective service.

Responsibilities

Arrange flights, accommodation, car rentals, ground transport, and itineraries.
Process requests and approvals and manage changes, cancellations, emergencies, forex, and corporate-card support.
Maintain travel records, reconcile invoices and cards, create purchase orders, and prepare reports.
Coordinate visas, work permits, passports, travel regulations, and policy compliance.
Liaise with agencies, airlines, hotels, and transport providers and resolve supplier issues.
Support travellers before, during, and after trips.
Schedule fleet maintenance and repairs, manage reservations, insurance claims, licences, fines, inspections, and fleet reports.
Assist with vehicle purchasing or selling and coordinate the company driver's schedule.

Requirements

Matric or Grade 12.
Two to five years' travel coordination, travel consulting, or administration experience.
Experience with travel-booking systems, online reservations, domestic and international travel, visas, passports, and travel expenses.
Microsoft Office, strong organisation, administration, customer service, communication, and record-maintenance skills.
ERP experience, preferably Business Central.
Ability to prioritise, multitask, solve problems, and work under pressure.