Executive Assistant Claremont

Our client, a leading professional services firm, is seeking a seasoned Executive Assistant with a minimum of 10 years of experience supporting C-suite executives. This role is crucial in ensuring the efficient operation of the executive’s office through effective administrative management and communication facilitation.

Salary Highly Negotiable

Minimum Requirements and Qualifications

Bachelor’s degree or Diploma in Business Administration, Communications, or a related field is preferred.
At least 10 years of proven experience as an Executive Assistant or in a similar administrative role.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational skills, proactive approach, and ability to handle sensitive information with discretion.

Responsibilities

Administrative Support
Provide comprehensive administrative assistance to senior management, ensuring seamless office operations.
Calendar and Schedule Management – Efficiently manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Communication and Correspondence -,Act as the primary liaison for internal and external communications on behalf of the executive. Draft, review, and manage emails, correspondence, and other documents.
Travel Coordination – Organize domestic and international travel plans, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursements.
Meeting and Event Coordination – Assist in planning and coordinating meetings and events, ensuring all logistical aspects are handled smoothly.
Document Management – Prepare and edit reports, presentations, and other essential documents.
General Office – Oversee office supply orders, manage office equipment, and maintain an organized office environment. Assist with special projects and conduct research as needed.