Job Description

Responsibilities

· Manage the Managing Director's diary, appointments, meetings, emails and correspondence.

· Coordinate internal and external meetings and prepare agendas, presentations, reports and meeting documentation.

· Take meeting minutes and follow up on action items, deadlines and outstanding matters.

· Draft, format and review correspondence, reports, proposals and company documentation.

· Maintain accurate electronic and physical filing systems and manage important company documentation.

· Prepare administrative reports, schedules and supporting information.

· Act as a professional point of contact between the MD, clients, suppliers, business partners and internal staff.

· Coordinate communication and follow-ups with internal and external stakeholders.

· Coordinate website updates and weekly LinkedIn posts with the external service provider.

· Ensure information and digital content is accurate and aligned with company requirements.

· Handle confidential company and executive information with discretion.

· Assist the MD with ad hoc projects and changing priorities.

· Proactively identify outstanding matters or potential issues and ensure they are followed through to completion.

· Assist with improving administrative processes and systems where appropriate.

Please note: Only shortlisted candidates will be contacted

· Matric / Grade 12

· 3–5 years' experience as an Executive Assistant or Personal Assistant.

· Previous experience supporting a Managing Director, CEO or senior executive.

· Strong administrative, organisational and coordination skills.

· Excellent written and verbal communication skills.

· Strong Microsoft Office skills: Outlook, Word, Excel, PowerPoint and Teams.

· Excellent diary and meeting management skills.

· Strong attention to detail and accuracy.

· Ability to handle confidential information with discretion.

· Valid driver's licence and own reliable transport.

· Ability to work independently and take ownership.

· Professional and confident when dealing with clients, suppliers and senior stakeholders.

13th Cheque