Role Overview

The Document Controller / PMO Administrator will manage project records, revisions, approvals, reporting packs, meeting actions, and commissioning dossiers in a mining and project environment.

Responsibilities

Control drawings, specifications, reports, correspondence, RFQs, quotations, contracts, inspection records, certificates, approvals, and handover documents.
Maintain document numbering, revision status, approval workflows, permissions, distribution rules, and transmittal controls.
Maintain action registers, decision logs, correspondence registers, meeting calendars, minutes, and project filing structures.
Issue meeting agendas and packs, record decisions and actions accurately, and distribute approved minutes.
Compile weekly and monthly reporting packs using verified information from Project Controls, Engineering, Contracts, and site supervisors.
Prevent use of superseded or unapproved information.
Build complete, indexed project and commissioning dossiers.

Requirements

Diploma, degree, or recognised training in document control, project administration, or information management.
Experience with document numbering, revision control, transmittals, approvals, and project filing.
Strong meeting coordination, minute-taking, reporting, and information-management skills.
Ability to work accurately with multidisciplinary project and site teams.