Deceased Estates Administrator 

Location: Milnerton, Cape Town
Salary: Market related
Employment Type: Permanent
An experienced Deceased Estates Administrator is required to manage the administration of deceased estates from initial reporting through to finalisation.
The successful candidate must have strong knowledge of deceased estate procedures, excellent administrative skills and the ability to manage sensitive matters professionally and accurately.

Key Responsibilities

• Administer deceased estates from inception to finalisation.
• Report estates to the Master of the High Court.
• Prepare and submit the required estate documentation.
• Liaise with the Master’s Office, SARS, financial institutions, insurance companies, beneficiaries, creditors and other relevant parties.
• Obtain valuations of assets and liabilities.
• Place statutory advertisements and manage creditor claims.
• Draft Liquidation and Distribution Accounts.
• Arrange the transfer or sale of estate assets.
• Attend to tax-related documentation and obtain tax clearance where required.
• Maintain accurate estate files, records and correspondence.
• Monitor estate timelines and follow up on outstanding information.
• Keep executors, beneficiaries and relevant stakeholders informed of progress.
• Prepare estate reconciliations and assist with the distribution of inheritances.
• Ensure compliance with applicable legislation and Master’s Office requirements.

Minimum Requirements

• Previous experience administering deceased estates is essential.
• Sound knowledge of the Administration of Estates Act and related estate procedures.
• Experience dealing with the Master of the High Court and SARS.
• Ability to draft Liquidation and Distribution Accounts.
• Strong numerical and financial administration skills.
• Proficiency in Microsoft Office.
• Experience using estate administration software will be advantageous.
• A relevant legal, fiduciary, paralegal or estate administration qualification will be advantageous.

Skills and Competencies

• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to manage several estates simultaneously.
• Professional written and verbal communication skills.
• Discretion when handling confidential and sensitive information.
• Ability to work independently and meet statutory deadlines.
• Strong follow-up and problem-solving ability.
• Empathetic and professional approach when dealing with bereaved families.