Job Description

Debtors Clerk required in Paarden Eiland (Cape Town) - subject to 3-month probation period

Requirements

Matric with least 3-4 years’ experience in a debtor (accounts receivable)
Solid experience with age analysis, reconciliations, collections, and customer account management.
Strong communication skills, attention to detail and confidence to work independently are essential.
Strong Excel skills.
Proficiency in accounting systems such as Pastel, Sage, SAP, or similar

Duties and Responsibilities

Liaising with Sales department and client to resolve outstanding queries.
Reconciliation of Debtors accounts (daily/weekly/monthly).
Allocation of customer payments, preparation and posting of credit notes.
Collections of outstanding payments owed by debtors and flagging exceptions for the Financial Controller.
Suspension of accounts/ Re-instating of suspended accounts.
Preparation of files to hand over to attorneys.
Weekly/Monthly reporting of cash collections and outstanding debtors – ageing reports.
Attending to client requests to send invoices, credit notes, and POD’s.
Resolving potential problems with customers.
Constant dealing with customers regards to outstanding payment – reminders to be sent.
General administration of debtor accounts (updating of account details).
Filing of debtor’s invoices, credit notes, and POD’s.
Assist Financial Controller and Office Manager with ad hoc tasks’, such as audits, stock takes, etc.
Admin/reception/Switchboard duties.
Implementing projects and adhering to ISO requirements to continuously improve the overall goal of this organization.