Debtors Clerk

Job Description

Responsibilities

Maintain accurate debtors records and customer account information Prepare and issue invoices and statements to corporate clients, travel agents and other account holders Verify billing details against bookings, agreed rates and supporting documentation Allocate incoming payments to the correct customer accounts Perform regular debtors reconciliations and investigate discrepancies Monitor the debtors age analysis and follow up on overdue accounts Resolve billing queries in collaboration with reservations, front office, sales and finance teams Process approved account adjustments and credit notes with the necessary supporting documentation Monitor adherence to agreed payment terms and escalate overdue or disputed accounts Prepare collection updates and debtors reports for management Assist with month-end procedures and provide documentation for audits Maintain organised financial records and follow internal credit control procedures

Requirements

Matric; a qualification in Bookkeeping, Accounting or Finance would be advantageous Previous experience in debtors, accounts receivable or credit control Experience within the hospitality or hotel industry would be advantageous Proficiency in Microsoft Excel and accounting systems Experience with hotel property management systems would be advantageous Sound understanding of invoicing, payment allocations and account reconciliations Strong attention to detail and accurate numerical and administrative skills Professional communication skills and confidence following up on outstanding payments Ability to prioritise tasks, meet deadlines and handle financial information confidentially