Our client is looking for a highly organised and detail-oriented Creditors Clerk to join their administrative team. The successful candidate will be responsible for managing Accounts Payable, ensuring accuracy in financial processes, and maintaining strong relationships with suppliers and staff. The ideal candidate will be dependable, able to work under pressure, and demonstrate excellent attention to detail.

Key Responsibilities

Creditors / Accounts Payable

Capturing and processing of all creditor invoices
Ensuring all invoices and supporting documentation are complete and approved
Preparing electronic payment batches for authorisation
Processing payments to suppliers in a timely manner
Loading payment batches onto the relevant banking platform
Reconciling Accounts Payable transactions
Maintaining accurate and up-to-date financial records
Daily cashbook capturing
Assisting with year-end audit preparations
Handling urgent and ad hoc processing

Query Resolution

Responding to telephonic and email queries timeously
Matching payments to invoices
Resolving all creditor queries efficiently

Budget Control

Preparing annual budget templates
Communicating approved budgets to stakeholders
Providing monthly budget reports

General Duties

Performing additional duties as required by management
Ensuring all documentation is accurate and properly proofread

Communication

Liaising professionally with internal and external stakeholders
Responding to all queries in a professional and timely manner

Minimum Requirements

Qualifications

Matric (NQF Level 4)
Certificate or Diploma in Accounting, Finance, or a related field (advantageous)

Experience

Minimum of 5 years’ experience in a Creditors / Accounts Payable role
Experience within a school environment is advantageous but not essential

Skills & Competencies

Strong reconciliation and numerical skills
Excellent attention to detail and accuracy
Strong organisational and time management skills
Ability to prioritise and work under pressure
Strong communication and interpersonal skills
Problem-solving and conflict resolution ability
High level of integrity and confidentiality
Self-motivated and proactive
Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Experience with accounting systems (Sage preferred)