Company Secretary Claremont Cape Town

We are seeking an experienced Company Secretary to join our client a Cape Town law firm. The role requires at least 5 years’ experience in a law firm environment and combines company secretarial, governance and compliance duties to support partners, the firm’s board and corporate clients.

Salary: Market Related

Requirements

Legl Qualification or similar
Minimum 5 years’ experience in a law firm as company secretarial, paralegal or senior legal admin
Practical knowledge of company secretarial practice and statutory filing procedures; familiarity with South African Companies Act and CIPC advantageous.
Proven minute-taking and drafting skills for board papers and resolutions.
Strong organisational ability, attention to detail and high discretion.
Excellent written and verbal communication; comfortable liaising with senior stakeholders.
Proficient in MS Office and document/practice management systems.

Key responsibilities

Prepare and distribute board/committee packs, arrange meetings and take accurate minutes; track actions and resolutions.
Maintain statutory registers (directors, members, beneficial owners) and minute books.
Prepare and file statutory forms and returns (e.g., Companies Act / CIPC filings where applicable).
Manage the compliance calendar (AGMs, confirmation statements, accounts deadlines) to ensure regulatory deadlines are met.
Support corporate transactions and housekeeping (share transfers, incorporations, resolutions, due diligence packs).
Liaise with external advisers, registrars and regulators; support firm-specific regulatory obligations and conflicts checks.
Assist with AML/KYC record-keeping and data protection requirements (POPIA) where relevant.
Maintain corporate policies, retention schedules and secure handling of confidential records.

Please apply online