Commission Administrator

Role Overview

Cartrack, a world-leading smart mobility Software-as-a-Service tech company operating across 23 countries, is looking for a Commission Administrator. The Commissions Administrator will be responsible for the accurate and complete preparation, analysis, and processing of all commission-related reports and payments. This role ensures that all brokers and dealerships receive their commission schedules and payments on time, that financial data is accurate and comprehensive, and that all commission activities comply with company policies and audit requirements.

Responsibilities

• Prepare the once-off and rollover commission reports by pulling reports from CAMS for the relevant month, analysing reports for accuracy, completeness, and validity, and compiling and distributing individual commission schedules to all brokers and dealerships.
• Receive and verify broker and dealership invoices in line with the corresponding commission statements.
• Follow up to ensure that no broker or dealership is omitted from the reporting or payment process.
• Prepare and maintain the accruals report and motorgroup finance summary report, ensuring both accuracy and completeness.
• Load purchase orders and vendor cards on the accounting system.
• Maintain up-to-date legal and banking documentation for all brokers and dealerships.
• Communicate cashflow information to the accountant on a regular basis.
• Understand and apply price tables when verifying commission amounts.
• Prepare ad-hoc financial or commission reports as required.
• Load and prepare payment batches on the banking system.
• Ensure all brokers and dealerships are current with their invoicing and that all expected invoices are received.
• Send out proof of payments after processing.
• Liaise closely with the Head of Brokers, Head of Dealerships, and their respective teams to ensure alignment and completeness of information.
• Address and resolve broker and dealership queries professionally and efficiently.
• Support the Senior Commissions Administrator in maintaining strong working relationships across departments.
• Ensure all commission activities are accurate, complete, and compliant with internal policies and financial controls.
• Assist with internal and external audit requests, providing supporting documentation and explanations as required.

Requirements

• National Senior Certificate/ Grade 12.
• 2 years’ experience in an administrative role.
• 2 years’ experience as a junior accounts clerk is advantageous.
• MS Office (Intermediate); Advanced Excel is advantageous.
• Knowledge of Cartrack Internal Systems is advantageous.
• Good verbal and written communication skills.
• Strong analytical and problem-solving ability.
• Takes the initiative to solve problems.
• High level of attention to detail.