Administrative Assistant

Job Description

• Grade 12.
• Experience in administration, membership management, event coordination, or a similar role.
• Strong organisational and time management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare basic reports.
• Ability to communicate professionally with members, stakeholders, suppliers, and service providers.
• Ability to manage multiple tasks and prioritise effectively.
• Proficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar).
• Basic financial administration skills, including preparing invoices and reconciliations.
• Experience with membership management systems, event registration platforms, and database management systems will be advantageous.
• Experience using Canva or similar graphic design software.
• Basic knowledge of LinkedIn and other social media platforms.
• Ability to work independently, take initiative, and perform effectively within a small team environment.
• Must be willing to attend regular in-person meetings with the General Manager and other organisational activities as required.
• Applicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas.
• Must have own reliable transport & laptop.
• As this is hybrid, this person must have a quiet working space at home.

• Provide administrative and operational support to the General Manager.
• Respond to membership enquiries and assist with membership applications, renewals, and onboarding.
• Maintain accurate membership records and databases.
• Coordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management.
• Assist with newsletters, email communications, promotional materials, and social media content.
• Schedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists.
• Maintain accurate organisational records and ensure documentation is appropriately filed within Google Drive.
• Coordinate bookings, obtain quotations, and liaise with suppliers.
• Assist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals.
• Provide general administrative support and assist with additional duties as required.