Our client is seeking a highly organised and service-oriented Administrative Assistant to provide comprehensive support across property administration, financial administration, rental coordination, compliance, and health and safety functions. The successful candidate will play a key role in ensuring smooth daily operations, maintaining regulatory compliance, supporting financial accuracy, and upholding the professional standards and reputation of the organisation.

DIMENSIONS
Financial

Upload payments received on MRI MDA platform and perform debtor reconciliation.

Staff

Assist with day-to-day queries and requests

PRINCIPAL ACCOUNTABILITIES:
Property Administration

Assist with drafting Operator Agreements.
Assist with administration of property documentation on MRI MDA.
Assist with property inspections and maintenance and compliance.

Health & Safety

Maintain safety registers and implement protocols
Request COID Letters of Good Standing.
Assist Coordinator to draft and manage SHE service provider documentation, Safety Files and inspections, and monthly submissions.
Assist with scheduling of Toolbox Talks, Consultant meetings and Incident investigation.

General Administration

Assist with managing office supplies, correspondence, and telephone calls.
Digitise and upload documents to MRI MDA and shared drives under guidance and supervision of the Property Coordinator.

Financial Administration

Assist with updating of rental accounts and participate in monthly billing meetings.
Assist with contractor compliance and collate quotes / invoices.

Rental Administration

Manager tenant waiting list.
Assistance with draft and renew lease agreements.

Tenant Relations

Assist Coordinator to investigate tenant complaints.

KNOWLEDGE, SKILLS AND EXPERIENCE:

Matric with minimum of 2 years strong property administrative experience including good working knowledge of Health & Safety requirements.
Rental and property administration experience will be beneficial.
Excellent English and Afrikaans; strong MS Office Skills
MRI MDA software experience will be beneficial.
Strong organisational, interpersonal, and problem-solving abilities.
Ability to work independently and maintain confidentiality.

KEY SUCCESS FACTORS:

Outstanding maturity and interpersonal skills
Exhibit strong confidentiality awareness and sense of accountability.
Strong document management (filing, tracking compliance records)
Familiarity with OHS Act (Act 85 of 1993) and basic regulations (incident reporting, PPE, training records, etc.) will be highly beneficial.
First aid training knowledge.
Exposure to audits and safety systems.
Good data capturing and reporting skills.

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*

Administrative Assistant (Property Management)