Our client, based in Somerset West, is seeking to appoint a reliable and hands-on Administrative Assistant to join their team as soon as possible. The successful candidate will be working in a practical, fast-paced environment, supporting daily operations and ensuring administrative processes run efficiently. This role requires a mature, accountable individual who is comfortable taking responsibility and assisting with both office duties and physical stock handling.

KEY RESPONSIBILITIES:

Handling incoming calls, screening and transferring calls efficiently
Assisting customers with product, pricing, and availability enquiries
Taking accurate messages and conducting stock checks
Assisting walk-in customers in a professional and friendly manner
Tracking daily waybills and ensuring timely delivery of goods
Liaising with customers and couriers to resolve delivery issues
Preparing documentation for filing and maintaining accurate records
Filing tax invoices, credit notes, and new customer/supplier accounts
Updating invoice batches and maintaining filing systems
Processing supplier invoices and generating GRNs where required
Reconciling supplier statements with Pastel records
Assisting with supplier payment schedules and tracking
Supporting the debtors function, including invoice follow-ups and month-end processes

REQUIREMENTS:

Proven experience working on Pastel (essential)
Fully bilingual in English and Afrikaans
Strong administrative and organisational skills
Computer literate (Microsoft Office)
Able to work in a fast-paced environment and handle pressure
Physically fit and able to lift and move stock daily
Mature, dependable, and accountable
Strong attention to detail and accuracy
Willing to take initiative and work as part of a team